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61.4 Set up QuickBooks to import Timesheets |
  
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61.4 Set up QuickBooks to import Timesheets |
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61.4.0 Employees - In the QuickBooks menu bar, Click Employees or click Employee Center from the menu toolbar.
Click New Employee or Edit Employee. Make sure the spelling is the same with QuickBooks and Latitude.
Change tabs: to Payroll and Compensation Info
Tick 'Use time data to create paycheques'
Click Taxes - Select/Enter Tax Code and Employee Tax Reference Number (must be a valid 9 digit employee Tax Reference Number
61.4.1 Preferences - In the QuickBooks menu bar, Click Edit and select Preferences
Payroll & Employees - click Company Preferences tab and in the QuickBooks Payroll Features, tick Full Payroll
Time Tracking - click Company Preferences tab and in the Do You Track Time?, tick 'Yes'
61.4.2 Service Item - In the QuickBooks menu bar, Click Lists and select Item List. Add a new item and fill in the following:
Type - Service
Item Name/Number - This must be the same with the Latitude Work Type Name
Description - Latitude Work Type Description
Rate - The amount can be either a flat fee or an hourly rate. If you purchase this service, enter the supplier's rate. If you sell this service, enter the rate you charge your customers. If the rate varies, you can leave this field blank, set up a separate item for each possible rate, or enter an estimate and change it on the sales or purchase forms as necessary.
Tax Code - Select your Tax Code
Account - Click the Account drop down arrow and choose an income account for sales and an expense account for purchases. If none of the income accounts is a good match, create a new one by choosing <Add New>.
61.4.3 Payroll Items List - In the QuickBooks menu bar, Click Lists and select Payroll Item List. Add a new item and select the Payroll Item Type. Follow the onscreen instructions and click Finish when done.
The Payroll Item Name must be the same with Latitude Payroll Code.