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58.3 Export to QuickBooks |
  
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58.3 Export to QuickBooks |
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58.3.1 IMPORTANT - If your QuickBooks is version 2004 or later, read the "How do I export my clients and invoices to other Accounting Software" Category "Export to QuickBooks" section BEFORE you attempt to export Receipts to QuickBooks.
58.3.2 Export from Latitude
On Main Menu screen, go to the "Finance" column, and click on the "Accounting Link" button
In the report "Group" list, select "Link QuickBooks".
In the report "Name" list, select "QuickBooks - Export Receipts (Accrual) to QuickBooks v..." (Select the appropriate version number).
Press the "Preview" button (or you can double-click the Report Name).
In the "Report Dialogue Box", enter the receipt date range and Invoice Reference Number. To export all receipts during the date range, enter * in the Invoice Reference Number.
Press the "Preview" button.
Press "Close" on the menu bar.
If the data shown on the report is what you want to export, then select "Yes" when you are asked if you want to export. Otherwise select "No" and change the criteria.
If your QuickBooks is version 7.4 or 2002:
In the directory where you specified "Export Path" in Setup Latitude, you will find an IIF file called "LatiQBexReceiptAccrual.iif", which contains your Receipts details.
58.3.3 Import into QuickBooks (If your QuickBooks is version 7.4 or 2002)
Run a QuickBooks import routine to import the IIF file "LatiQBexReceiptAccrual.iif". Refer to your QuickBooks User Guide on how to import IIF files into QuickBooks.
After importing Receipts from Latitude, you must apply each payment to an invoice by "ticking" the Invoices, as the QuickBooks import does not do this for you.