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57.9 Delete Duplicate or Incorrect Receipts |
  
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57.9 Delete Duplicate or Incorrect Receipts |
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57.9.1 Data should never be deleted. In almost all cases, once a data record has been entered correctly, it should not have to be deleted.
However, there are a few instances where receipts must be deleted such as when there are duplicate or incorrect receipts.
57.9.2 Find duplicate or incorrect receipts
Click Finance from the ribbon and select Receipt from the dropdown
The first receipt record in the database is displayed
Enter in the Search Criteria either the Client Code in the 'Client Ref' or Invoice Number in the 'Inv Ref' and press enter
The Receipt screen will display a Filtered result
Navigate using the record pointers to locate the duplicate or incorrect receipt
57.9.3 Identify duplicate or incorrect receipts
Duplicate Receipts
Scan the filtered receipt records using the Navigation buttons and find duplicate receipts. Duplicate receipts looks the same and the only way to identify a difference is their record number. If there are four records and there are two duplicate records (record#2 and record#4), examine the receipts closely and decide which one to delete.
Incorrect Receipts
Scan the filtered receipt records using the Navigation buttons and find incorrect receipts. Incorrect receipts are easy to identify as either the the information entered is really incorrect or there is nothing in the receipt detail.
57.9.4 Delete Duplicate
Duplicate Receipts
Once you have identified the duplicate receipt, delete the receipt details first by highlighting all the rows in the receipt detail and then press delete
Click 'Yes' when it asks to confirm 'You are about to delete N record(s)'
The Receipt details will disapper
Click the Receipt record pointer at the top left and press delete
Click 'Yes' when it ask to confirm 'You are about to delete N record(s)'
Press F9 and then click the 'Close' button
Incorrect Receipts
Follow the same procedure for Deleting duplicate receipts
If the Incorrect receipt has nothing in the Receipt detail section then just click the Receipt record pointer at the top left and press delete
Click 'Yes' when it ask to confirm 'You are about to delete N record(s)'
Press F9 and then click the 'Close' button
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