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12.3 Billing Rates |
  
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12.3 Billing Rates |
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12.3.1 Billing Rates
The Billing Rates tab allows you to specify what types of work this employee can perform and what the cost and charge rates for each work type will be.
Select the work types that the employee performs. This is the preferred option as it prevents employees from entering timesheets for work types they don't perform.
Select a unit of measure for each work type. For time based work types, this is usually 'Hours', but could be 'Days' or 'Half-Days' or any other unit of time, but be consistant with whatever you choose. Other common units include 'mile' or 'km' for milage/distance travelled. Use 'Each' for items with standard costs or 'Unit' for things measured in units (this can include dollars for disbursments like airfares that that are only known when a timesheet is entered).
Enter a cost rate. For 'Hours', or other time units, this is usually the total cost of having a person work for an hour. It would include wage/salary, benefits and insurance. For field work, it would also include the cost of their vehicles, equipment, instruments and any extra insurance they need on-site. For drafting, it would include an allowance for the cost of a computer, and CAD and other software they use.
Enter an actual charge out rate. This is usually available from your standard rate schedule.
For Disbursement Work Types, the cost rate is usually $1.00 and charge rates $1.00 or an amount that reflects any additional cost to cover handling you charge. if you add 10% to your costs, enter a charge rate of $1.10 or for 15%, enter $1.15.
It is important to ENTER THE RATES CORRECTLY THE FIRST TIME before Timesheets are entered. Changing these rates does not recalculate previously entered Timesheets. For more information about calculating the hourly cost rates, see the 'How do I calculate hourly cost rates' section of this manual.
These rates can be changed at the time of entering the timesheets and these are also affected by Job discount/loading and Client discount/loading.
For more information about locking the Timesheet calculated fields refer to "Extra information on Timesheets" in this How To Guide.
If the (rarely used) "Group Work Types by CBCode (disables Timer)" option is selected in Setup Latitude, enter CBCode's to group Work Types by CBCode in the Timesheet screen. Use this option to limit the Work Types dropdown list in the Timesheet screen or vary charges.
12.3.2 NOTE: Setup Work Types first before you enter Employees and Billing Rates.
12.3.3 Standard Disbursements
Standard disbursements are set up with default charges and cost rates and can be entered without being assigned to an employee's billing rates. So if a work type with unit, cost and charge rates is not found in the employee's billing work types, rates are obtained from the standard disbursement work types.
Note, any employee rates entered will override the rates of standard disbursements.
You cannot assign a standard disbursement work type to a specific group of employees; use a normal work type instead.
You cannot assign a standard disbursement work type to a subset of employees. To do so, use normal work types for them instead.
You cannot assign a standard disbursement work type as an employee's Default Work Type or as the Default Work Type of a job. Before work types can be used as default work types, they must first be assigned to an employee or a job.
The Group Work Types by CBCode option in Setup Latitude does not group standard disbursements.