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4.5 Timesheets |
  
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4.5 Timesheets |
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4.5.1 Timesheets
Latitude does NOT have daily timesheets; you enter information into a “Timeslip”. A Timeslip holds the work information for a particular employee and date. A daily timesheet is composed of all the timeslips entered for that date.
Although you can enter a Start and Finish time for a timeslip, the system will not check if any of these overlap.
If you select a work type that is set to be a disbursement, the Timeslip entered is also treated as a disbursement. This effects how it appears in reports, and invoice.
4.5.2 Timeslip Data
To enter a Timeslip, click "Timesheet" in the Ribbon Menu, then select the Employee you wish to create a timeslip for. Once the employee is selected the following fields must be entered:
Date: The date for the timeslip, this defaults to the date selected on the calendar, which is the current system date unless changed.
Job Number: Select a previously created job, or enter a new Job number to record the time against
Work Type: Select a previously created work type or enter the type of work done
Quantity: Enter the number of units for the Work Type. The term units is used because while usually this is hours and minutes, for a disbursement may be the actual amount of the disbursement.
For a disbursement Latitude will calculate and display an amount based on the Employee, Work Type, Quantity and the cost rate.
Other fields than can be entered include:
Task Type: select a task type if you wish to allocate the timeslip to a category.
Task Code: If you wish to allocate the timeslip to a particular task of the Job selected earlier, select the Task Code as appropriate.
Pay Type: Select the pay type to be used if you are exporting the time data to a payroll system. You must first set up the different pay types in the Reference/Lookup area.
Start: Enter the Start Time for the Timeslip
End: Enter the Finish Time for the Timeslip
Note: If there is a start and end time entered Latitude will try to calculate the Quantity for you. Although this is calculated by Latitude, you have the ability to override the amount