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3.9 Accounting Links |
  
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3.9 Accounting Links |
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3.9.1 Accounting Links
Latitude can exchange data with common accounting programs including QuickBooks, MYOB and Simply Accounting.
Latitude can import your Customers / Clients from a linked accounting program . Before setting up Latitude, it is advisable to review your client list in your accounting program and remove duplicates and correct any erroneous entries. The revised client list can be imported into Latitude, ensuring that Latitude starts off with a complete and accurate list of clients. Latitude will then become your master list of clients as new prospect & client details will always be entered and updated before the data gets to your accounting program.
The most common data exported from Latitude relates to Invoices. When Invoices are exported, the details of the invoices' clients are also exported. If a client does not already exist in the accounts database, a client record is created automatically during the import.
When exporting invoices you can specify a date range and the invoice numbers to be included. Care must be taken as is it possible to re-export invoices and different accounting programs treat these differently. It is possible in Latitude to specify a General Ledger Income Account and Tax Type for each Invoice Line. When exporting the data, Latitude provides the option to consolidate invoice lines based on unique combinations of account and tax type.
Latitude Receipts can also be exported, again based on a date range and/or for specific receipts.
Currently the export of Payroll Timesheets from Latitude is only supported for MYOB. Reports covering Payroll Timesheet details can be generated in Latitude, and used as the data required by your payroll system.